11 Easy Ways To Save Time Using Google Apps

  1. With Google Docs, you and your coworkers can edit the same document simultaneously, so you don’t have to waste time emailing files or tracking down the current version.
  2. Put the Gmail gadget on your iGoogle page so you know right away when new email lands in your inbox (and can read it with one click).
  3. When you’re away from a computer, check your Google Calendar events and appointments by sending a quick text message from your cell phone. Send one of these messages to GVENT (48368):
    • “Next” to get a message about the next event in your calendar.
    • “Day” to get a message listing all of today’s events.
    • “Nday” to get a message listing tomorrow’s events.
  4. Don’t waste time waiting around for a friend or coworker to answer your email. Use Google Talk to see at a glance whether the other person is online; if she is, click her name to start chatting.
  5. Quit slowing yourself down by reaching for the mouse. Use the keyboard shortcuts available for Google Docs, Gmail, and Google Calendar to bring your data entry up to power-user speed.
  6. If you use Firefox or Internet Explorer to browse the Web, install the Google Toolbar so you can keep an eye on Gmail, add events to your Calendar, and open files as you zip around the Web.
  7. Use Gmail’s colored labels so you can scan your messages and quickly find what you’re looking for. Or simply use Gmail’s awesome search feature to zero in on a message.
  8. Creating a Web site? Don’t get flummoxed by HTML, CSS, or any other what-the-heck-does-that-mean acronym. Use Google Page Creator, which comes preloaded with layouts and color-coordinated themes so you can see your pages as you build them.
  9. Speed up data gathering by creating a form that automatically feeds data into a Google Docs spreadsheet: Create a new spreadsheet, and then click the Share tab. In the “Invite people” section, turn on the “to fill out a form” radio button, and then click “Start editing your form”. The form can have text boxes, multiple choice lists, checkboxes, and radio buttons. Click “Next, choose recipients” and specify who’ll receive the form. You can publish the form to the Web or embed it in your Web site or blog. When someone fills out the form, the info goes straight into your spreadsheet.
  10. Send or receive files as you chat in Google Talk—no waiting around for someone to remember to send them via email or drop them off at your desk. Just drag-and-drop the file into the chat window, and off it goes.
  11. Gather the info you refer to most in one place: your iGoogle page. Using Google gadgets, you get at-a-glance access to news headlines, weather forecasts, local movie times, a dictionary, and a whole lot more. So instead of chasing information around the Web, you’ve got the info that’s important to you right where you want it, all on one page. Best of all, you can put mini-versions of your Google apps on iGoogle, including Docs, Gmail, Talk, and Calendar, making it easy to keep an eye on your work and sending your productivity through the roof.

Source: Amazon.com, Google Apps The Missing Manual

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